Secretaries and Administrative Assistants, Except Legal, Medical, and Executive :

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

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About the Job

Indiana Average Salary $32,040.00
Average Time to Fill 34 days
Typical Education High school diploma or equivalent
Typical Experience Over 1 year, up to and including 2 years
10 Year Projected Openings (2016-2026) 42,679
10 Year Expected Percentage Change (2016-2026) -6.07 %

For more information on the new projection methodology, visit Hoosiers by the Numbers .

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Skills Profile

Essential (Soft) Skills

Essential Skills to Employers

Written Communication
Resource Allocation
Attention to Detail
Time Management
Following Directions
Information Gathering
Customer Service
Oral Communication
Technology and Tool Usage
Critical Thinking

Top Job Duties and Responsibilities

Performing Administrative Activities

Take messages, notes, shorthand, and dictation
Manage clerical or administrative activities
Complete purchase requisitions
Organize individual, group, or organizational account invoices
Transcribe spoken or written information
Prepare correspondence relating to financial discrepancies
Process payroll documents, records, or checks
Execute sales or other financial transactions
Process checks for dissemination
Process individual, group, or organizational invoices
Date stamp messages, mail, or other information
Route mail to correct destinations
Send information, materials or documentation
Deliver items such as mail, messages, records, or files
Perform administrative or clerical duties such as typing, accepting orders, or sorting mail
File documents, records, or related materials
Retrieve files or charts
Issue identification documents to employees, members, or visitors
Provide Notary service
Provide clerical assistance to customers or patients

Documenting/Recording Information

Record personnel information
Record information from meetings or other formal proceedings
Maintain scientific records, reports, or files
Maintain public records, reports, or files
Maintain job descriptions
Maintain records, reports, or files in an office, administrative, or clerical setting
Maintain educational or training-related records, reports, or files
Maintain advertising or marketing records, reports, or files
Maintain personnel records
Maintain computer, network, or database records, reports, or files
Maintain telephone logs
Maintain file of job openings
Prepare contracts, disclosures, or applications
Prepare documentation for contracts, transactions, or regulatory compliance
Maintain customer and account records
Maintain record of organization expenses
Maintain processes and procedures manual
Prepare corporate minute books
Prepare billing statements

Scheduling Work and Activities

Develop travel itinerary
Schedule appointments
Arrange teleconference calls
Schedule real estate closings
Schedule employee work hours
Schedule meetings or events
Schedule production work to meet deadlines
Make travel, accommodation, or entertainment arrangements for others
Schedule restaurant reservations
Make travel reservations
Maintain appointment calendar
Schedule individual, group, or organizational training
Schedule meeting facilities

Monitoring and Controlling Resources

Maintain inventory of office supplies
Maintain inventory of office equipment or furniture
Contract meeting facilities
Purchase office equipment or furniture
Disburse organizational funding
Collect deposits, payments, funding, or fees
Maintain travel expense accounts
Order office, administrative, or clerical supplies, materials, and equipment
Issue supplies, materials, or equipment

Real-Time Job Posting Statistics

Booster Skills & Certifications

Job Seekers possessing booster skills & certifications, such as those listed below, added to core skills are more marketable, harder to find and expensive to hire.

Hard to Fill: Employers find positions requiring these skills to be hard to fill. These skills and certifications make a job seeker more in demand because the skills are not widely available.

Expensive to Fill: Employers find positions requiring these skills to be expensive to fill. Job seekers with these skills and certifications are likely to earn more money.

Skill or Certification Certi - fication Hard to Fill Expensive to Fill
Customer Billing
Travel Arrangements
Staff Management
Expense Reports
Project Management

Department of Workforce Development Resources