Secretaries and Administrative Assistants, Except Legal, Medical, and Executive :

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.


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About the Job


Indiana Average Salary $32,040.00
Average Time to Fill 34 days
Typical Education High school diploma or equivalent
Typical Experience Over 1 year, up to and including 2 years
10 Year Projected Openings (2016-2026) 42,679
10 Year Expected Percentage Change (2016-2026) -6.07 %

For more information on the new projection methodology, visit Hoosiers by the Numbers .

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Skills Profile


Essential (Soft) Skills

Essential Skills to Employers

Written Communication
Organization
Resource Allocation
Attention to Detail
Time Management
Integrity
Following Directions
Information Gathering
Customer Service
Professionalism
Oral Communication
Teamwork
Decision-making
Technology and Tool Usage
Critical Thinking

Top Job Duties and Responsibilities

Performing Administrative Activities

Manage clerical or administrative activities
Take messages, notes, shorthand, and dictation
Prepare correspondence relating to financial discrepancies
Transcribe spoken or written information
Organize individual, group, or organizational account invoices
Complete purchase requisitions
Process payroll documents, records, or checks
Process individual, group, or organizational invoices
Process checks for dissemination
Execute sales or other financial transactions
Date stamp messages, mail, or other information
Deliver items such as mail, messages, records, or files
Send information, materials or documentation
Route mail to correct destinations
File documents, records, or related materials
Perform administrative or clerical duties such as typing, accepting orders, or sorting mail
Retrieve files or charts
Provide Notary service
Issue identification documents to employees, members, or visitors
Provide clerical assistance to customers or patients

Documenting/Recording Information

Record personnel information
Maintain educational or training-related records, reports, or files
Maintain records, reports, or files in an office, administrative, or clerical setting
Maintain job descriptions
Maintain public records, reports, or files
Maintain scientific records, reports, or files
Record information from meetings or other formal proceedings
Maintain computer, network, or database records, reports, or files
Maintain personnel records
Maintain advertising or marketing records, reports, or files
Maintain file of job openings
Maintain telephone logs
Maintain record of organization expenses
Maintain customer and account records
Prepare documentation for contracts, transactions, or regulatory compliance
Prepare contracts, disclosures, or applications
Prepare corporate minute books
Maintain processes and procedures manual
Prepare billing statements

Scheduling Work and Activities

Develop travel itinerary
Schedule real estate closings
Arrange teleconference calls
Schedule appointments
Make travel, accommodation, or entertainment arrangements for others
Schedule production work to meet deadlines
Schedule meetings or events
Schedule employee work hours
Maintain appointment calendar
Make travel reservations
Schedule restaurant reservations
Schedule individual, group, or organizational training
Schedule meeting facilities

Monitoring and Controlling Resources

Purchase office equipment or furniture
Contract meeting facilities
Maintain inventory of office equipment or furniture
Maintain inventory of office supplies
Disburse organizational funding
Order office, administrative, or clerical supplies, materials, and equipment
Maintain travel expense accounts
Collect deposits, payments, funding, or fees
Issue supplies, materials, or equipment


Real-Time Job Posting Statistics


Booster Skills & Certifications

Job Seekers possessing booster skills & certifications, such as those listed below, added to core skills are more marketable, harder to find and expensive to hire.

Hard to Fill: Employers find positions requiring these skills to be hard to fill. These skills and certifications make a job seeker more in demand because the skills are not widely available.

Expensive to Fill: Employers find positions requiring these skills to be expensive to fill. Job seekers with these skills and certifications are likely to earn more money.

Skill or Certification Certi - fication Hard to Fill Expensive to Fill
Customer Billing
Accounting
Travel Arrangements
Staff Management
Purchasing
Expense Reports
Project Management



Department of Workforce Development Resources